Whether you're writing your script, planning your production, or are well into your principal photography, chances are you're not doing it alone. Celtx makes sharing easy, specific, and in real time.
Sharing is available to all users. Paid users will also have the option to set advanced permissions.
If you are subscribed to a Professional or Education plan, please contact your Account Specialist regarding the permissions schema of your plan.
Table of Contents | |
| Basics | Advanced |
| Sharing your Project | Managing Collaborators of Varying Plans |
| Setting Permissions | |
| Team Management | |
| Leaving a Project | |
Sharing your Project
What Happens when you Share your Project
Whenever you share a project with a colleague, Celtx will send them an email indicating that you are inviting them to collaborate on that project with you.
When you share a project with a user with an existing Celtx account, the project will automatically appear in their list of projects within their own Studio, and they'll be able to begin collaborating, depending on the permissions that were assigned.
If the user does not have an existing account, they will first be invited to set up their own Celtx Studio before they can begin collaborating.
While a project can be shared with any user, if you are a Paid user, and would like to allow collaborators access to the features available in your subscription, please see the article Adding & Removing A Paid Collaborator.
How to Share your Project |
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To share a Project, click the "Share" button, found within the Studio and Document views. |
To invite new collaborators, add one or more email addresses in the email field, in the left-side menu, separated by a comma. Collaborators who are already in your collaborators list can be added by typing a portion of their email address or name and selecting them from the suggestions, each will be added beneath the email field.
You can also add a message, which will be sent to all collaborators you've just added to the project.
Once you have confirmed the email address, set the collaborators' permissions. Click "Share" to send them an invitation email.
Setting Permissions
Project Owners have the ability to set permissions for anyone they invite to their Project.
When adding a new collaborator, permissions will be set to Read-Only by default. You can adjust the permissions by selecting one of the default options from the drop-down menu, or selecting Custom Permissions to specify individual project file access. See the section below for details on each option.
Permissions can be adjusted at any point during the project (see Adjusting Permissions below). Click “Save” to confirm the permissions.
Default Permissions
These options are available by default to make it easier to share with your collaborators. For Custom Permissions, see the section below.
| Edit All | Edit all files in the project |
| Read All | Read, but not edit, all files in the project |
| Read-Only Script | Read, but not edit, the script. No access to any other project files. |
Custom Permissions
Use the drop-down menu to the right of each project file to specify how your collaborator will be able to interact with it:
| Edit | Edit the shared project file. |
| Read Only | Read, but not edit, the shared project file. |
| None | No access to the shared project file |
Note: Breakdown and Shot List permissions are dependent on script access. For example: If you want to provide Edit access to either Breakdown or Shot List you must provide Edit access to the Script.
Team Management
You can manage who you’ve shared a project with and their document permissions from the share menu.
It lists the collaborators of a project, as well as those who have been invited but have not yet created a Celtx account, a status known as "Pending". Existing Celtx users are added to Projects automatically, without the need to accept an invitation.
You can remove collaborators from your project, as well as adjust their permissions from this menu:
Adjusting Permissions
Collaborators' permissions can be adjusted at any point during the project. To do so, click on the …icon next to their name.
Use the drop-down menus to the right to set the permissions for each shared document.
You can also choose whether or not your collaborator has the ability to share project documents with other users. Just use the "Can Share" toggle at the top to turn this on. Please note, users on the free plan do not have the option to turn on this option for their collaborators.
Removing a Collaborator from a Project
To remove a collaborator from a Project, click the … icon to open their permissions and click Remove from project. Documents, such as Sides, that removed collaborators have contributed to the project will remain in the Project's "Additional Files" section.
If you are looking to remove a paid collaborator from your account, please see the article on how to Add and Remove Paid Collaborators.
Managing Permissions of Collaborators across varying Plans
Regardless of subscription type, all Celtx users – even those using our free plan – can collaborate on a shared Project.
However, a user's ability to edit a given document type or make use of a given feature is determined by their individual subscription. Free users will have access only to the Script Editor, with limited access to additional features, while Paid users will be able to edit and make use of additional features as dictated by their subscription type.
Leaving a Project that has been Shared with you
To leave a project that you have been invited to, simply move that Project to the Trash. To do this, select the checkbox beside the Project name, and select the trashcan icon that appears at the top of the screen.
This will not affect anyone else's experience of the Project, but simply removes the project from your Studio. Please note that you cannot reverse this action; you will have to be re-invited by a collaborator with invite privileges to rejoin the project.